St. Petersburg City Theatre (SPCT) is the oldest, continuously operating community theatre in the state of Florida. St. Petersburg City Theatre aims to enrich the individual lives and collective spirit of our diverse population through community produced productions and educational experiences both in our Main Stage program ,children’s workshops and summer camps.
The Office Manager is responsible for the day-to-day operations of the theatre and its office. The Office Manager will work in cooperation with the Board of Directors (BOD), Executive Committee and Committee Chairs to ensure smooth daily operations of SPCT.
• Strong administrative and organizational skills
• Demonstrated ability to multi-task, work independently, and meet deadlines
• Strong attention to detail
• Demonstrated bookkeeping/accounting competence
• Commitment to providing outstanding customer service
• Strong communication skills (oral and written)
• Commitment to continuous improvement
• Practice effective team behavior and demonstrate effective interpersonal relationships
The following position responsibilities are essential functions of the position. Successful job applicants will be able to perform these essential functions with minimal supervision:
• Perform all bookkeeping functions using Quickbooks
• Process income, expenses, bank deposits; assisting the SPCT Treasurer with maintaining fiscal controls over receipt, deposit and disbursement of funds and grant reporting
• Prepare outgoing orders of materials purchased, ticket sales for events
• Manage the office to ensure effective telephone and mail communications both internally and externally and maintain professional image
• Maintain system and databases as needed and provide oversight of the box office operations, staff (if applicable) and volunteers. Run box office operations as needed.
• Create and maintain the annual calendar of events at SPCT and field inquiries from outside groups interested in renting the facilities.
• Respond to incoming calls and direct to appropriate parties
• Coordination and creation (when applicable) of marketing and event brochures, flyers, signage, etc.
• Create email and social marketing communications in support of the BOD communications plan and objectives
• Assist with preparing documents for Board meetings, casts, fundraisers and other meetings
• Attend BOD meetings and provide facilities/operations report
• Assist the Board of Directors, Committees and other volunteers with miscellaneous projects as requested
• Assist with coordinating volunteers and vendors for theatre shows and special events
• Keep the office clean and tidy – organize supplies, file paperwork, recycles, etc.
• Manage office services and facilities budgets; anticipate needs in ordering office supplies, concession & special event supplies, equipment, and facility needs; verify receipt of supply and process invoices; ensure accurate billing and track spending (working closely with BOD Treasurer and Executive Committee)
• Manage our numerous office vendors, contractors and facility staff ensuring quality, effective delivery of service and accurate billing
• Handle all routine and ad hoc office maintenance, construction and facility requests including sourcing providers, overseeing work and ensuring budgets and quality standards are met for each project
• Maintain office equipment including computers, copier, fax, telephones, etc.
KNOWLEDGE, SKILLS AND EXPERIENCE
• Knowledge of QuickBooks, computers and software applications including, Excel, Word, Constant Contact, and PowerPoint.
• Knowledge of general bookkeeping and accounting principles
• 2+ years experience in bookkeeping and office management or equivalent position with similar responsibilities described above
• College degree and previous theatre and/or nonprofit experience is helpful but not required.
SEND RESUME TO
Email your cover letter, resume and salary requirements to: firstname.lastname@example.org